HR System | Sumi Yong Portfolio

Imin HR Management System

A centralized HR system designed to manage employee records, payroll, leave applications, and attendance tracking efficiently.

Project Type:

Internal / Client / SaaS Product

Role:

Lead Product Designer

Tools:

Adobe XD, Adobe Illustrator

Durations:

4 months

Problem Statement

What was the challenge?

The third-party HR system had poor usability, with key features requiring additional payment.
Attendance tracking relied on a thumbprint system, making records difficult to manage.
Leave applications were paper-based, resulting in inefficient processes and no real-time leave visibility.

Who was affected?

HR teams who struggled with manual processes and inefficient tracking.
Employees who found it difficult to access and manage their leave and attendance records.
Management who lacked a clear overview of workforce attendance and leave trends.

Project Scope & Objectives

Project Requirements

Develop an in-house HR system to replace the costly third-party system.
Implement an intuitive, user-friendly HR interface.
Ensure seamless payroll functionality.
Provide an integrated digital attendance system, replacing the manual thumbprint system.
Automate leave applications with real-time status.

01

Stakeholder Expectations

HR team requires a centralized system to manage payroll, attendance, and leave applications efficiently.
Employees should have an easy-to-use portal to check attendance records and apply for leave.
Management needs clear reporting dashboards for workforce insights.

02

Technical Constraints
& Considerations

Integration with existing payroll software for seamless salary processing.
Mobile and desktop compatibility for employee self-service.
Secure authentication and role-based access control.

03

Launch admin Portal Prototype Demo

Challenges & Solutions

Challenge 01: Rigid Third-Party System

The legacy third-party platform was costly and had limited scalability, failing to adapt to custom corporate workflows and changes.

Solution 01: In-House Customization

Designed and architected a proprietary HR system with full ownership, ensuring feature scalability and adaptive internal control.

Challenge 02: Attendance Tracking Issues

Manual attendance tracking caused operational overhead, human errors, and data visibility delays for HR administrators.

Solution 02: Automated Digital Check-In

Implemented a centralized digital check-in system with real-time logging, streamlining verification and automating payroll reporting.

Challenge 03: Paper-Based Leave System

Fragmented paper-based leave applications caused administrative delays, paper waste, and poor communication between team leads.

Solution 03: Unified Online Management

Introduced a transparent, automated leave tracking and approval workflow, enabling real-time quota visibility and cross-team sync.

Impact & Results

70%

Reduced HR processing time

50%

Improved employee engagement

80%

Faster leave approvals

Lessons Learned

[Strategic Freedom] Developing an in-house HR system significantly enhanced operational flexibility and reduced recurring costs compared to rigid third-party alternatives.
[User Adoption] Prioritizing a clean, user-friendly UI successfully improved employee adoption rates across different departments from day one.
[Workflow Automation] Automating core pillars like attendance tracking and leave management dramatically minimized administrative workloads and human errors.
[Cross-Functional Alignment] Effective, continuous collaboration among design, development, and HR teams was essential to ensure the system fully aligned with both business goals and user needs.

Future Improvements

01 / AI-Powered Workforce Insights
Implement predictive analytics and machine learning tools to analyze workforce trends, helping management optimize staffing and predict resource needs.
02 / Peer Recognition & Corporate Culture Hub
Introduce a social layer with recognition badges and company-wide feed to boost employee engagement and celebrate achievements.
03 / Self-Service HR Chatbot
Integrate an intelligent AI chatbot to provide instant, automated HR support for common employee inquiries, further reducing administrative bottlenecks.